Project Manager Assistant (PMA) are responsible for various project support activities as directed by Project Managers including data entry, document preparation, document logging, distribution, telephone support, and other tasks. PMAs shall support other assistants during workload peaks as directed by their Supervisor.
Essential Duties and Responsibilities:
- Manage administrative support functions and more complex tasks including establishing relative priorities of current and anticipated workload, organizing, and conducting assignments according to deadlines.
- Set up office systems including file maintenance, correspondence deadlines, and project management for own work.
- Prepare and compose letters, reports, correspondence, and perform other clerical administrative support duties as directed from time to time. Maintain confidentiality.
- Answer incoming phone calls.
- Prepare, receive, and distribute postal deliveries, UPS deliveries, FedEx deliveries, and Plan Room deliveries.
- AIA Documents Program.
- Notarize & attest documents.
- Point of contact for subcontractor registration/classification.
- Receive paper invoices, scan, code, and route paperless invoices in accounting system.
- Run/provide monthly financial reports.
- Assist with monthly project status reports.
- Assist with monthly expense reports.
- Lead or make travel arrangements.
- Assist with RFQ/RFP production.
- Assist with distributing marketing materials.
- Coordinate marketing events.
- Participate in special activities, committees and events as requested.
- This job is safety sensitive for medical marijuana purposes.
- All other tasks as assigned.
Education/Skill Requirements:
- Educational and experience requirements include 1-2 years’ business or technical training plus minimum 2 years’ administrative experience or equivalent combinations training and related experience.
- Microsoft Office.
- Timberline Gold Accounting (E.I.S. & Job Cost modules).
- Procore Project Management software.
- Maintain organization of department files.
- Provide computer software support to PM’s.
- Participate in special activities, committees and events as requested.
- Attend training sessions & seminars.
- Excellent communication (written and oral) skills required.
- Knowledge of office routines and business machines.
Physical Demands:
- Ability to continuously sit, stand, or walk.
- Ability to bend, squat, climb stairs, and lift frequently.
- Ability to lift up to 25 pounds occasionally.
Work environment:
- Office, job site, job trailer, or field office.
AA/EOE. Women, Minorities, Veterans, and Disabled People Encouraged to Apply
Nabholz is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, sexual orientation, national origin, cultural heritage, ancestry, political belief, age, marital status, pregnancy, physical or mental disability, protected veteran status or any other characteristic protected by federal, state, or local laws.
Employment at Nabholz is subject to post offer, pre-employment drug testing. Nabholz is a drug-free workplace and an E-Verify employer. The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.
